Conference Prep: Transition to Adult Care

Action Required: Important Forms

Due Date: 10/27/23

Click Here for Disclosure Form

Speakers only need to disclose financial relationships relevant to the medical field for this conference.

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  • a signed disclosure form is required for participation in the conference. Please submit the disclosure form as soon as possible, no later than Oct. 27, 2023.
  • note: a slide with a disclosure statement is also required at the beginning of all presentations.

Click Here for Speaker Agreement Form

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  • We ask that you sign a speaker agreement, by which you attest to reading and agreeing to the guidelines for online continuing education. There is a link to the guidelines in the speaker agreement. The guidelines include a description of the conditions under which you may use copyrighted images in your presentation.
  • As indicated in the speaker agreement, speakers are responsible for the content in their slides with regard to copyright and Patient Identifiable Information.
  • A consent from is required for any individuals featured in images or video.
  • Click here to download the consent form.
  • Click here to download the consent form in Spanish.
  • Please submit the speaker agreement form as soon as possible, no later than Oct. 27, 2023.

Click Here for Slide Submission Form

For the roundtable and panel sessions, the moderator will create a disclosure slide for all speakers of that session.

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  • Please submit slides here by Oct. 27, 2023.
  • The CME department will be reviewing presentations to ensure that they are copyright compliant.
  • If citations are missing or other revisions are indicated, we will ask you to revise and resubmit your slides.
  • If you have any questions about image citations, please reference the “Image Credits and Journal Citations” tab or contact:
  • Please include 3 (plus or minus) learning objectives at the beginning of your slides.
  • It is best practice to determine your objectives for your learners prior to developing your presentation, and then shape your talk to meet the objectives.

Important Dates

Oct. 27Oct. 27Week of Oct. 30Nov. 29-30
SlidesFormsTechnical Rehearsal for Virtual SpeakersConference

Course Director Dates

Sept. 1 Sept. 1Sept. 1Nov. 29-30
ApplicationFaculty ListScheduleConference

Marketing Schedule

Email 1Email 2Email 3Email 4Email 5Date

Image Credits and Journal Citations

  • Ideally, permission to use images in your presentation is granted by the rights holder, e.g. by a creative commons or other license, or is in the public domain.
  • As noted in the guidelines you are agreeing to, conference presentations fall under fair use, so copyrighted images may be used without permission.
  • In order for fair use to apply, source information for images must be provided.
  • If the image came from a journal article, include a complete journal citation (or as complete as you can).
  • For images that did not come a journal, include
    • “[image title] by,” if title is known, otherwise just use “image by” or “photo by”
    • the image owner’s name and the type of license that covers use of the image.
    • source, e.g., the website from with the image was downloaded
    • the license, if available

Image Citation Examples


Cuello‐Garcia CA, Mai SHC, Simpson R, Al‐Harbi S, Choong K. Early Mobilization in Critically Ill Children: A Systematic Review. J Pediatr. 2018;203:25‐33.

Image by Lukas Schlagenhauf, Wikimedia Commons, CC BY-ND 2.0

Owner only, no permission

Photo (or Image) by Owner’s Name, Site Name.

Owner only, with permission

Photo (or Image) by Owner’s Name, Site Name. Used with permission.

Effective Lecturing/Enhanced Learning by Charlie Hatem


BCH Branded Powerpoint Template

Department of Education Presentation Style Guide

Web Image Tools and Resources

BiorenderDrag/drop biological icons from a library to easy create illustrations and diagrams.
Google advanced image searchOn the initial results page, select “Tools” under the search field, then select the “Usage Rights” drop down to filter on creative commons result.
Creative Commons Image SearchFilter images by Creative Commons license type including commercial usage; browse collections by museums and other organization.
WikicommonsExtension of Wikipedia which includes images in the public domain, or with Creative Commons
PixabayFree online image database, licensed for public use. Images are not clinically specific.
FlickrUser generated images, some clinically specific. Use advanced Flickr search to find images OK for commercial use. Click “Any License” near top left to drop down options list. Then choose “Commercial use allowed.”