We ask that you sign a speaker agreement, by which you attest to reading and agreeing to the guidelines for online continuing education. There is a link to the guidelines in the speaker agreement. The guidelines include a description of the conditions under which you may use copyrighted images in your presentation.
As indicated in the speaker agreement, speakers are responsible for the content in their slides with regard to copyright and Patient Identifiable Information.
A consent from is required for any individuals featured in images or video.
The CME department will be reviewing presentations to ensure that they are copyright compliant.
If citations are missing or other revisions are indicated, we will ask you to revise and resubmit your slides.
If you have any questions about image citations, please reference the “Image Credits and Journal Citations” tab or contact: courtney.lombard@childrens.harvard.edu.
Please include 3 (plus or minus) learning objectives at the beginning of your slides.
It isbest practiceto determine your objectives for your learners prior to developing your presentation, and then shape your talk to meet the objectives.
Please submit the optional speaker self-identification form here by 3/07/25.
Boston Children’s and the Center for Educational Excellence and Innovation (CEEI) are launching a Speaker Self-Identification Campaign, a voluntary initiative aimed at gathering important information about the identity of our speakers. One of the enterprise wide goals at Boston Children’s is to “Educate & Empower Diverse Talent”, the data collected in this form aims to support this goal. By verifying key aspects of your identity, we hope to foster a more inclusive and diverse environment in line with our mission of Diversity, Equity, and Inclusion (DEI) and to educate and empower diverse talent within our organization. This form is completely voluntary, and will not impact your eligibility as a speaker whether or not you complete this form. Additionally, the data provided will not impact your eligibility to speak at a Boston Children’s course.
The campaign will ensure confidentiality and align with our values at Boston Children’s. The data collected through this campaign will be included in our annual report and this sensitive information is securely stored and is not visible on an individual level. The data from this form will only be accessed by the Center for Education staff working on this initiative.
The key areas we are looking to understand are race, ethnicity, gender and disability status.
Improved Data Means Greater Visibility: It is critically important that this demographic information is accurate and complete so that we can understand our speaker population and assess our significant equity, diversity, and inclusion efforts. Without your input to verify this data, we are limited in our understanding of our speakers and learners’ value and where we can make improvements.
What Will This Information Be Used For? The Speaker Self-Identification Campaign by Boston Children’s aims to gather important demographic data about our speakers. This data may be used to satisfy legal obligations, and also may be used in the aggregate for purposes aligned with our mission, including tracking enterprise metrics and satisfying grant application obligations. The collected information helps identify areas of strength and opportunity while providing valuable background information for speakers and learners. It ensures consistency in experiences across different identities and promotes a diverse and inclusive environment at Boston Children’s.
Data Security and Confidentiality: Protecting data is a priority for our team. All information is confidential and securely maintained in a database with limited access within the Center for Education Team.
We genuinely want to get to know you better! Having accurate information about our speakers is a critical first step on that path of understanding. While we recognize there is more work to do, having good data helps us understand our current state, advocate for meaningful initiatives, and monitor our progress along the way.
Ideally, permission to use images in your presentation is granted by the rights holder, e.g. by a creative commons or other license, or is in the public domain.
As noted in the guidelines you are agreeing to, conference presentations fall under fair use, so copyrighted images may be used without permission.
In order for fair use to apply, source information for images must be provided.
If the image came from a journal article, include a complete journal citation (or as complete as you can).
For images that did not come a journal, include
“[image title] by,” if title is known, otherwise just use “image by” or “photo by”
the image owner’s name and the type of license that covers use of the image.
source, e.g., the website from with the image was downloaded
the license, if available
Image Citation Examples
Journal
Cuello‐Garcia CA, Mai SHC, Simpson R, Al‐Harbi S, Choong K. Early Mobilization in Critically Ill Children: A Systematic Review. J Pediatr. 2018;203:25‐33.
User generated images, some clinically specific. Use advanced Flickr search to find images OK for commercial use. Click “Any License” near top left to drop down options list. Then choose “Commercial use allowed.”
